Intelligent Indexing & Search
What good is your information if you can't find it?
Is information hiding in your business system platform? Business documents and associated information are useless if your knowledge workers can not access them quickly and efficiently. Business decisions depend on the information in your companies records. Lexmark can help you find your documents and open the door to your business critical information. It all starts at step one, indexing. The old saying, "garbage in, garbage out" holds true. Accessibility is greatly improved when documents are stored with appropriate metadata, or indexing values. This information describes the content of a document to a potential user and makes it findable when searched. Lexmark makes the collection of metadata simple in a variety of methods;
Barcode cover sheets and barcode forms are a quick and accurate method of collecting image indexing data that should be associated with a record. This metadata assists in automated document workflows and document search and retrieval. They contain important information such as the document type, document name, customer name etc. Lexmark MFPs with e-Task Pro Suite software can scan and read barcodes passing the index information on to business systems in the required formats. (i.e. XML, .csv, .txt, .fna, etc.)
Optical Character Recognition (OCR):
Lexmark MFPs with e-Task Pro Suite software can collect metadata from scanned paper documents with Optical Character Recognition (OCR) technology to further assist in gathering indexing data. Full page OCR and "Zone" OCR are available where text from an entire page or text from a certain page location is captured. Barcodes are preferred generally over OCR technology because of accuracy and speed, but OCR may be a good method of metadata capture depending upon the situation.
Optical Mark Recognition (OMR):
Lexmark MFPs with e-Task Pro Suite software can also collect metadata from scanned paper documents with Optical Mark Recognition (OMR) functionality. OMR is an excellent method for gathering variable response information, such as with tests, registration forms, and survey responses.
Data Prompts on the e-Task screen:
Lexmark MFPs have a large back light color touch screen display with user friendly prompting capabilities. Authentication and user data can be keyed into the MFPs touch screen keyboard and used to collect indexing data for document images that are captured by the MFP's scanner. Data collected by the touch screen key board can then be further used to complete database lookups to retrieve further amounts of metadata for indexing. This data can be displayed on the MFP's user's touch screen for visual verification, used to create a barcode cover sheets for batch scanning, or used to create indexing files that accompany the document images captured by the MFP.