Setting up the printer to e-mail

Setting up the e-mail function

  1. From the home screen, navigate to:

    the setup icon > E-mail Setup > Yes

  2. Enter your e-mail address, and then touch OK.

    The printer compares your e-mail address to the list of known e-mail providers.

  3. Follow the prompts on the display:

    • If your e-mail address matches one of the domains on the list, then the printer automatically assigns the SMTP server settings.

      Note: You may be required to enter your e-mail user name and password, depending on the e-mail address you entered.
    • If the e-mail domain is not known, then the Advanced E-mail Setup Wizard appears on the display.

      Enter the necessary information. Touch OK or Accept to save each item.

Changing the e-mail settings after setup

If you want to change the SMTP server settings
  1. From the home screen, touch the setup icon > E-mail Setup > SMTP Setup.

  2. Touch each item to enter the necessary information. Touch OK or Accept to save each item.

    • Server—Enter the name or address of the SMTP server.

    • Port—Enter the SMTP port.

    • Use SSL/TLS—Select how the e-mail client and the SMTP server use encryption when sending e-mails.

    • Authentication—Select the authentication type for your e-mail account. If you select None, then you will not be required to enter the User Name and Password. For more information, contact your e-mail provider or your system support person.

      Note: The Authentication screen may not appear on the display, depending on the e-mail address you entered during e-mail setup.
    • Sender's Name—Enter your name.

    • User Name—Enter your e-mail address.

    • Password—Enter your e-mail account password.

    • Domain—Enter your e-mail account domain.

      Note: This setting appears only when Authentication is set to NTLM. For more information, contact your e-mail provider or your system support person.
  3. To check if the SMTP server settings are correct, touch Test SMTP Settings.

If you want to change the e-mail settings
  1. From the home screen, touch the setup icon > E-mail Setup.

  2. Touch each item, and then enter the necessary information. If necessary, touch OK or Accept to save each item.

    • Return E-mail Address—Enter your e-mail address.

    • Send Me a Copy—Touch Yes to send yourself a copy of every e-mail sent from your printer.

    • Subject Line—Enter your default e-mail subject.

    • Message—Enter your default e-mail message.