Business Area: Sourcing & Procure to Pay

Job Summary:

To perform audit in the vendor's statement of account and reconcile against Lexmark's records. Ensure that all outstanding invoices in the vendor's records have been recorded in SAP and recover whatever credits found in the vendor's statement of account. Provides needed support to vendor related and Ariba inquiries.

Roles and Responsibilities:

  • Daily monitoring and responding of email inquiries from Lexmark external vendors related to outstanding invoices.
  • Facilitate the internal booking of unclaimed credit memo that can be found in the vendor’s statement of account.
  • Coordinate with Invoice Mismatch Accountant on the resolution of the blocked invoices.
  • Coordinate with Vendor Invoice Specialist Team for posting of invoices.
  • Coordinate with Bank/MDM team in updating the set-up of the vendor’s account and ensure email address is in place for primary contact as well as any changes in the vendor’s bank information.
  • Serves as Ariba Support for inquiries and resolution of PR/PO issues.
  • Assist inquiries from business area contacts and external vendors.
  • Responsible for Reconciliation of Vendor Statement of Account and provide feedback for status of Invoices.
  • Submits invoices received from Vendors through the payables.

Competencies, Skills, Knowledge and Abilities:

  • Accounting System/Computer Application Skills:
    • Basic knowledge in accounting system programs and applications specifically SAP.
    • Intermediate knowledge in MS Office applications, specifically MS Excel (Excel Formulas, Pivot table, v lookup, etc.).
  • Language Skills:
    • Ability to read and interpret documents such as desk procedures, operating instructions, and other relevant documents.
    • Ability to write routine emails and correspondence.
    • Ability to speak/communicate effectively with vendors, team members and management.
    • Excellent customer service.
  • Reasoning Ability:
    • Ability to comprehend and carry out instructions furnished in written or oral form.
    • Ability to systematically resolve open issues even without management assistance. This involves determining the root causes of business concerns and providing proposals on how to address the concern on a timely and effective manner.
    • Ability to analyze AP issues and transactions as well as their financial impacts.

Education and Experience:

  • Graduate of BS Accountancy/Management Accounting or other business -related courses.
  • Minimum of 2-years relevant work experience in any Accounting field, preferably in Accounts Payable Operations and/or GL Accounting.

You may send your application to recruitment@lexmark.com.