There’s no denying it: Unclaimed printouts sitting on your output devices are a security issue and a tremendous waste of money. Confidential documents piling up in your office print centers and copy rooms can be easily misplaced or land in the wrong hands.
Research indicates that organizations spend anywhere from 1% to 6% of their annual revenues on office copying and printing. Even if your organization falls at the low end of that range, that's a lot of paper.
Lexmark Print Management improves the efficiency of your output environment by helping to reduce unnecessary printing. This solution delivers secure access control and robust usage reporting, and at the same time, provides greater mobility and productivity for your users.
Print Management lets employees send print jobs from anywhere—including their desktop, tablet or smartphone—and then release the jobs for printing whenever and wherever they're ready. This means confidential information stays protected, and print jobs don't pile up endlessly on office printers.
All documents are held in the print queue until their owners release them. The queue can be hosted on-premise or in the cloud, allowing you to take advantage of additional features and benefits.
Documents can be released at any enabled printer, whether the device is located across the room, in another building or thousands of miles away. To release their documents, users simply swipe their ID card or enter their credentials at the device, and then select the documents they need to print.
Print Management provides the information your enterprise needs to more effectively manage its print and imaging infrastructure. Powerful tracking and accounting tools let you monitor every print, copy and scan transaction, from every employee, on every device.
This robust collection of data, combined with a wide range of reporting options, delivers the insight you need to proactively manage your network printing and imaging environment. For example, to curb paper waste and promote responsible use, Print Management makes it easy for you to implement print quotas for individuals and groups, or restrict access to certain features such as copy, scan or fax.
To tackle the mountain of paper—and to remove systemic inefficiencies for employees—Anheuser-Busch opted for Lexmark’s Print Release solution. This solution queues print jobs and releases them only when job owners authenticate themselves at selected Lexmark devices connected to the network. “The most cost effective page is the one never printed,” said Emery. “We’ve reduced printing by two million pages per month, just by implementing print release and defaulting to duplex.”
Contact a Lexmark enterprise solutions consultant for more information.