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Katrineholms Kommun

SUCCESS STORY

The local authority of Katrineholm (Katrineholms Kommun), Sweden, has many different suppliers, and invoices arrive in many different formats—paper, fax, PDF, and a variety of electronic formats. Until recently, they paid for costly integrations to receive electronic invoices: paper invoices were scanned in via an external service bureau.

Discover the:  Challenge  |  Solution  |  Results

Katrineholms Kommun Photo

Katrineholms Kommun

company

Katrineholm is one of nine municipalities in Sörmland, and is about an hour's train ride from Stockholm. The Local Government Act gives a wide scope for local authorities to decide how it should manage their data and how to allocate their resources. • Katrineholm has a land area of 1025 square kilometers • Population is about 33,000

industry

Government

product

Content Publishing & Distribution

Challenge

The local authority of Katrineholm (Katrineholms Kommun) has many different suppliers, and invoices arrive in many different formats— paper, fax, PDF, and a variety of electronic formats. Until recently, staff scanned paper invoices via an external service bureau, and paid for costly integrations to be able to receive electronic invoices.

We wanted an overall solution that could capture invoices in many different formats.

Staffan Källströmn Project Leader and Procurement Lawyer Katrineholms Kommu

Solution

Realizing there were more efficient ways to handle the invoice process, the municipality started looking for one solution that could capture all their invoices, regardless of format. Katrineholms Kommun found ReadSoft from Lexmark technology.

One solution capturing all kinds of invoices

Most of the solution options during the search were those that specialized in either paper or electronic invoices, according to Staffan Källström, Project Leader and Procurement Lawyer at Katrineholms Kommun. ReadSoft Invoices stood out.

We wanted an overall solution that could capture invoices in many different formats.

Staffan Källström Project Leader and Procurement Lawyer Katrineholms Kommun

“(ReadSoft) Invoices could handle all,” he says.

Now the municipality is one of the pilot customers for the latest version of the ReadSoft Invoices automation software, one specifically engineered for processing electronic invoices using XML.

Results

With ReadSoft’s solution, Katrineholms Kommun controls the complete process—no more costly middlemen. ReadSoft provided a single funnel for all incoming invoices

“Why pay to receive invoices?” says Källström.

After investing in ReadSoft’s solution, the cost for handling invoices is considerably lower than when outsourcing the process. Many of today’s e-invoicing solutions could only capture invoices from a limited number of suppliers, depending on what format they use. ReadSoft Invoices handles most electronic invoice formats on the market, including XML.


Industry-leading business process automation

In 2014, Lexmark International, a global technology leader, acquired ReadSoft, a leading provider of applications for automating business processes. Together, they become an unmatched solution for financial process automation. Lexmark enterprise software, hardware and services remove the inefficiencies of information silos and disconnected processes, connecting people to the information they need at the moment they need it. This case study reflects ReadSoft products and positioning at the time of acquisition and has been approved for use.


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