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Katrineholms Kommun
SUCCESS STORY
The local authority of Katrineholm (Katrineholms Kommun), Sweden, has many different suppliers, and invoices arrive in many different formats—paper, fax, PDF, and a variety of electronic formats. Until recently, they paid for costly integrations to receive electronic invoices: paper invoices were scanned in via an external service bureau.
Katrineholms Kommun
company
Katrineholm is one of nine municipalities in Sörmland, and is about an hour's train ride from Stockholm. The Local Government Act gives a wide scope for local authorities to decide how it should manage their data and how to allocate their resources. • Katrineholm has a land area of 1025 square kilometers • Population is about 33,000
industry
Government
product
Content Publishing & Distribution
The local authority of Katrineholm (Katrineholms Kommun) has many different suppliers, and invoices arrive in many different formats— paper, fax, PDF, and a variety of electronic formats. Until recently, staff scanned paper invoices via an external service bureau, and paid for costly integrations to be able to receive electronic invoices.
Staffan Källströmn Project Leader and Procurement Lawyer Katrineholms KommuWe wanted an overall solution that could capture invoices in many different formats.
One solution capturing all kinds of invoices
Most of the solution options during the search were those that specialized in either paper or electronic invoices, according to Staffan Källström, Project Leader and Procurement Lawyer at Katrineholms Kommun. ReadSoft Invoices stood out.
Staffan Källström Project Leader and Procurement Lawyer Katrineholms KommunWe wanted an overall solution that could capture invoices in many different formats.
“(ReadSoft) Invoices could handle all,” he says.
Now the municipality is one of the pilot customers for the latest version of the ReadSoft Invoices automation software, one specifically engineered for processing electronic invoices using XML.
Results
With ReadSoft’s solution, Katrineholms Kommun controls the complete process—no more costly middlemen. ReadSoft provided a single funnel for all incoming invoices
“Why pay to receive invoices?” says Källström.
After investing in ReadSoft’s solution, the cost for handling invoices is considerably lower than when outsourcing the process. Many of today’s e-invoicing solutions could only capture invoices from a limited number of suppliers, depending on what format they use. ReadSoft Invoices handles most electronic invoice formats on the market, including XML.
Industry-leading business process automation
In 2014, Lexmark International, a global technology leader, acquired ReadSoft, a leading provider of applications for automating business processes. Together, they become an unmatched solution for financial process automation. Lexmark enterprise software, hardware and services remove the inefficiencies of information silos and disconnected processes, connecting people to the information they need at the moment they need it. This case study reflects ReadSoft products and positioning at the time of acquisition and has been approved for use.