Creating folders

Create folders to organize and group devices. When possible, create folders based on static conditions or options to save network resources on larger printer networks.

Notes:

• The All Devices default root folder cannot be deleted. Any user-created folders are listed below the All Devices folder.
• When organizing a large number of printers based on frequently changing criteria (such as paper jams), we recommend that you use filters rather than folders. Continuously updating and repopulating folders can dramatically slow your system.
• The MarkVision Setup wizard (invoked from the MarkVision Setup task) creates a number of default standard folders built with commonly-used filter conditions.
• Folders based on dynamic conditions—especially when heavily nested—can consume a large amount of processing bandwidth on the MarkVision Server.

1. From the MarkVision Professional Home screen, select Folder Configuration from the All Tasks list.

2. Select All Devices to create a folder under the root folder, or select a different parent folder.

3. Click New from the Folder window.

4. Type a name for the new folder in the Name box.

5. Add devices to the folder.

   Adding devices manually

   Use manual selection to add a small number of devices.

   1. Select the Manual Selection tab.

   2. Select the device(s) by clicking the check box to the left.

   3. Click Apply to add the device(s) to the folder.

   Adding devices with filters

   Use filters to manage a large number of devices. A filter limits the number of devices visible in a folder to only those with specified characteristics. Select multiple filter characteristics for an increasingly narrow selection.

   1. To add devices through the use of filters, select the Filter tab.

   2. Configure a filter.

6. Click Apply.

Using filters

Filter overview

Limit the number of devices visible in a list or folder to only those with specified characteristics with the Filter task. Filters can have multiple criteria, allowing for specific device selection. After a folder is created a filter may be applied to it, or a saved filter may be loaded for use. A folder with no filter contains all the devices of its parent folder. Folders are hierarchical by nature. A folder may contain at most all of the devices in its parent folder. Filters applied to the folder will limit the number of devices further.

There are two types of filters:

• Basic—Choose one or more common device characteristics as filter criteria.

• Advanced—Create multiple filter criteria which may require specification in the Value box.

  The following are Advanced filter criteria:

  • All conditions must be met—Every device must meet every criterion displayed by the filter.

  • At least one condition must be met—Devices must meet only one condition displayed by the filter.

  • Device Type—Specify which devices to include in the filter. Choose Printer, Print Server, or Any.

Basic filter example

John is in charge of maintaining the printers in his company. He would like to know which ones need attention now or in the near future. John does the following:

1. John selects Printer from the Device Type list, because he is only interested in printers.

2. From the Select Filter Type list, he selects Status.

3. He then selects the All Errors and All Warnings check boxes.

4. John selects At least one condition must be met.

5. In the Name field, he changes the default name to My Errors and Warnings.

6. John clicks Apply to create and save the filter.

After John applies the filter to a folder, that folder contains only printers displaying an error or warning state. He can then select another MVP task such as Status of Printer from the All Tasks list to view the new folder see which printers are currently exhibiting errors or warnings.

Advanced filter example 1

Mary would like to create and save a filter that only displays monochrome printers with a firmware code level of 1.10.17. To accomplish this, she creates the following Advanced filter:

1. Mary selects Printer from the Device Type list, because she is only interested in finding printers.

2. She then selects the following filter criteria:

   Parameter	Operation	Value
   Color	Equal To	Monochrome

   
   

3. She clicks New to create another filter criterion, and then selects the following from the Parameter and Operation list boxes. She must manually type in the firmware code (1.10.17).

   Parameter	Operation	Value
   Printer Firmware Code	Equal To	1.10.17

   
   

4. Because Mary's printers need to meet both conditions, she selects All conditions must be met from the dialog.

5. Mary clicks Save Filter As to save the filter.

6. In the Name field, she changes the default name to Firmware code check.

   After Mary applies the filter to a folder, the folder contains only monochrome printers with a firmware code equal to 1.10.17.

Advanced filter example 2

John would like to create a filter that displays only printers whose black cartridge has 50 percent remaining print capacity or less.

1. John selects Printer from the Device Type list.

2. Next, John selects the following filter criteria:

   Parameter	Operation	Value
   Cartridge Levels, Black Percentage	Less Than or Equal To	50

   
   

3. John clicks Save Filter As to save the filter.

4. In the Name field, he changes the default name to Black cartridge check.

   After John applies the filter to a folder, the folder contains only printers containing a black cartridge with 50 percent or less remaining print capacity.

Advanced filter example 3

Jane would like to filter devices by conformance with specific created device policies. To create a Device Policy Conformance filter, Jane does the following:

1. Jane selects the parameter Policy Conformance.

   The value will be one of the device policies on the MarkVision Server (unless no policies have been created yet).

2. Next, Jane selects either Is in conformance with or Is not in conformance with for the operation.

3. Finally, she types Jane's Printer Policy.

   Parameter	Operation	Value
   Policy Conformance	Is in conformance with	Jane's Printer Policy

   
   

   Only printers that have all values specified in Jane's Printer Policy are visible if this filter is used.