Your human resources (HR) department is constantly dealing with highly sensitive, personal information, and with that, comes compliance regulations. If your teams are bound by paper-based processes, efficiently supporting compliance can be a challenge.
Lexmark can help. By turning manual, paper-based tasks into automated, electronic processes, you can automatically track information, check for errors and organize and manage retention of information so that it’s consistent and standardized—making for easier audits if and when they come.
Lexmark I-9 Compliance integrates Lexmark Employee Onboarding and Employee File Management solutions with LawLogix’s cloud-based I-9 and E-Verify application. The solution makes it easy for employees to complete electronic I-9s correctly, with on-screen error messages to catch mistakes as they occur.
I-9 Compliance also lets you securely scan and index previously completed I-9s. Sophisticated error-checking algorithms detect and correct errors and omissions. The solution then provides an easy-to-understand report for HR managers.
Here’s how the solution can reduce the risk of non-compliance and ease I-9 audit concerns:
Under the Affordable Care Act (ACA), employers are required to provide certain levels of information to the government; for example, 1095 C forms for taxes that detail every month that an employee was covered.
Often times, these forms are complicated. Companies struggle with the collection of data and how to seamlessly catalogue and integrate this data into core HR systems, as well as providing information to the government.
Partnering with Source Technologies, we can encrypt data to and from the printer to protect highly sensitive employee information. With Lexmark devices, you can make each printer password protected, allow for audit trails and track usage amongst your team.
With Lexmark, you can:
When an employee leaves, federal government mandates that employee information remain secured for certain amount of time—each type of information having a different shelf life.
Every company has to comply with these mandates. However, if you’re having to rely on manual processes to manage and store this information, you know how tedious and time consuming it can be.
There’s a better way. With Lexmark Retention Policy Manager, simplify the process for retaining employee documentation with automation.
Use Retention Policy Manager to: