Success Story

Oklahoma City Public Schools

Oklahoma City Public Schools' IT department faced a significant challenge with managing a large number of forms across the district. By partnering with Lexmark, they were able to streamline their processes, reduce unnecessary printing, and improve overall productivity.

Challenge 

The IT department at Oklahoma City Public Schools faced a significant issue with managing approximately 300 forms across the district. These forms were maintained in multiple locations, leading to inefficiencies: 

  • Outdated Forms: Forms became outdated quickly after being distributed to schools. 

  • Excessive Printing: There was a high volume of printing, leading to increased costs and resource usage. 

  • Stockpiling: Schools stockpiled forms, which contributed to waste and inefficiency. 

Solution 

To address these challenges, the district partnered with Lexmark to implement a comprehensive solution: 

  • Multifunction Devices: They introduced multifunction devices capable of scanning to email and other features, reducing the need for multiple printers. 

  • Centralized Management: Lexmark helped centralize the management of forms, ensuring they were up-to-date and easily accessible. 

  • Focus on Needs: Lexmark tailored their solutions to meet the specific needs of the district, improving overall efficiency and security. 

Result 

The implementation of Lexmark's solution led to significant improvements: 

  • Reduction in Paper Usage: The district saw a 25% reduction in paper usage within the first three months of the school year. 

  • Cost Savings: By reducing printing and toner usage, the district saved money and resources. 

  • Improved Productivity: The new system improved productivity across the district, making processes more efficient. 

  • Environmental Benefits: The reduction in paper usage contributed to the district becoming greener and more sustainable. 

Overall, the partnership with Lexmark enabled Oklahoma City Public Schools to streamline their processes, save costs, and enhance productivity, all while promoting sustainability. If you have any more questions or need further details, feel free to ask! 

 

 

Oklahoma City Public Schools

Company

Oklahoma City Public Schools (OKCPS) is a diverse and multi-cultural district serving approximately 33,000 students. The district encompasses 31 elementary schools, 14 middle schools, 8 high schools, 4 alternative schools, and 7 charter schools, spread across 135.5 square miles in the heart of Oklahoma.

Industries

Education - K-12

Products

Printers & Multifunction Devices

We've seen that 25% improvement in a reduction of paper throughout the district in just the first 3 months of the school year. That saves toner, it saves paper. We're able to save the district resources money. So across the board we have become a greener school district. 

Jef Herbel
Director of Project Management
Oklahoma City Public School