Top 20 free small business printables and tools
Author: Brian Wallace, Google small business advisor, small business founder and operator
February 23, 2023
As you already know in your day-to-day operations, running a small business can be time-consuming and costly. That's why I’ve compiled a list of the top print-ready resources and free online tools to help you focus on your business instead of design demands, finding freelancers and paying printing costs.
The following list includes customizable templates, helpful calculators and other essential online business tools that may need registration but are easy to use and free to access. Whether you're looking to create and print flyers, business cards, or any other marketing material, these websites can help you streamline the process with professional content.
Feel like you remember things better when you print them for your small business? You're probably right. Check out the "Stop making your business printer an afterthought" infographic.
Recent studies show that 29 of 33 readers learn more from paper than from screens. Printing on paper encourages a longer attention span and stronger working memory.
Here are 20 free printables and tools:
- Tool and printable: Google My Business signage generator, downloads and shareable graphics
- Tool: American Express Shop Small map
- Printable: American Express Shop Small signage and social media graphics
- Tool: Apple Business Connect with Apple Maps
- Tool: Bench small business quarterly tax calculator
- Printable: Canva business letterhead
- Printable: ConstantContact full-year marketing holidays calendar
- Printable: Cleer tax deadline calendar
- Printable: Microsoft Office job candidates tracker
- Tool and printable: PayPal invoice generator
- Printable: Printablee small business free printable order forms
- Tool and printable: QuickBooks customizable invoice generator
- Tool: ScaleTime agency project management checklist
- Printable: Shopify business card maker
- Tool and printable: Shopify free logo maker
- Printable: Square gift certificate template
- Tool: Thryv Google review request link
- Tool: YEXT local listings check
- Printable: Brother business documents and signage ( — the pros of sewing machines)
- Printable: HP Small Business Bootcamp worksheets and signage (We hear they sell nice laptops too)
1. Thryv Google Review request link generator
Make it easier for customers to leave you a 5-star review with a custom Google Review link.
2. American Express Shop Small map
Invite customers to shop small by adding your business to the American Express Shop Small map.
3. ScaleTime agency project management checklist
Make delegation easier with a free operations assessment. Track your small business performance, strengths and gaps.
4. Bench small business quarterly tax calculator
Estimate your quarterly taxes with this free calculator. Pick your business structure and start calculating.
5. Apple Business Connect with Apple Maps
Add your business to Apple Maps to make it easier for customers to find you.
Tip: Remember, just because your business is on Google Maps does not mean it appears on Apple Maps (the maps app that comes automatically installed on iPhones and iPads).
Stand out in online searches with a free listing scan to see how your small business shows up on Google, Yelp, Bing and other leading sites.
Tip: Don’t forget that your business name, phone number and address must be the same on every listing.
1. Cleer tax deadline calendar
Make sure your small business is keeping up with tax changes and deadlines according to your corporate structure.
2. Shop Small signage and social media graphics from American Express
Promote your business using Shop Small social media designs and printable posters.
3. ConstantContact full-year marketing holidays calendar
Prepare for the upcoming year with free monthly marketing ideas, along with associated newsletters and tips on how to best use the template.
Show off your brand logo and colors with professional, printable business letterhead templates that match your style.
5. Shopify business card maker
Showcase your business with a free online business card marker. Generate and print as many business cards as you need.
6. Square gift certificate templates
Take your small business to the next level with paper, digital and plastic gift cards. Help customers give the perfect gift.
Tip: For a fee, you can also order custom-branded plastic gift cards from Square.
7. Printable small business free order forms
Get organized and keep business running smoothly with printable order forms.
8. HP small business worksheets and signage
Get free materials your business needs, including posters, cards, productivity worksheets and more from HP. (We hear they sell nice laptops.)
9. Brother business documents and signage
Grow your business with free printable business templates, forms and signs, from invoices to receipts to work planners from Brother — (the pros of sewing machines).
1. Google My Business signage and shareable graphics
Keep customers up to date with free customizable posters, social media posts and more from your Google Business profile reviews and updates.
Design a unique logo by picking from hundreds of designs and social media assets, so you can develop a better connection with your customers.
Set up and send professional-looking invoices at no cost.
4. QuickBooks customizable invoice generator
Generate downloadable invoices in Word, Excel, pdf and other formats, and then save, email or print.
5. Microsoft job candidates tracker
Keep track of candidates, job openings and interviews using filterable templates and spreadsheets.
Did I miss any of your favorite small business printables and tools? Drop us a line @Lexmark on Twitter or mention me on Twitter @Nowsourcing.
Download, customize and print confidently with the help of Lexmark GO Line ™ printers and all-in-ones. Explore the Lexmark shop for the perfect printer to print your downloads, including the Business Impact Analysis (BIA) worksheet recommended by Certified Business Continuity Professional (CBCP), Todd S. Bardin.
Brian Wallace is the founder and president of NowSourcing, a renowned content marketing agency that specializes in converting complex ideas into simple and engaging visuals. Brian also serves as a Google small business advisor, where he provides guidance and support to SMBs on how to successfully leverage digital marketing. His expertise in the field has also earned him a seat on the advisory board of the SXSW festival, where he helps shape the future of technology, business and culture.
He goes on to share, “I find many small businesses are using printers that were never intended for business purposes. I encourage small businesses to plan the printer they choose for their business, rather than rushing out to purchase whatever they find when their last rush-purchased printer breaks."
Articles from the author:
Which Lexmark printer best suits your small business needs?
Need to print, scan, copy, fax and more?
GO with:
Lexmark Color All-in-One 4-series (MC3426i)
Part #: 40N9650
More color printing than black and white?
GO with:
Lexmark Color Printer 3-series (C3326dw)
Part #: 40N9010
Print mostly text but need all the features?
GO with:
Lexmark Black and White All-in-One 3-series (MB2236i)
Part #: 18M0751
Print more words than images?
GO with:
Lexmark Black and White Printer 2-series (B2236dw)
Part #: 18M0100
